Application Procedure

When should I apply?

Before starting to complete the application form, make sure you have all the necessary information and documents ready (see Guide for applicants). Careful preparation of these documents will take some time. After this preliminary work, you can begin your online application. In order to avoid facing any technical problems, we request you to start uploading information well before the deadline and submit early. The closing date for applications for scholarship is usually in September. 

Applications for the rolling intake and visiting doctoral candidates have no deadline.

What if I have technical difficulties using the online application system?
If you experience problems, try accessing the DLGS application form through a different browser. It is recommended to use either Google Chrome or Mozilla Firefox. As the interface of the application form may not be compatible with some mobile devices, please use a computer/laptop. Refresh the browser if the form looks corrupted. It is recommended to use either Google Chrome or Mozilla Firefox. If you still experience technical difficulties, please contact and describe your problem as well as any error message received or error observed.

PDF files: How can I create, merge, upload and re-upload them?
Use a PDF generator to create PDF files from different types of original files. Visit the web page to learn how to merge PDF files easily. Be aware that upload is limited to one file per section with a maximum file size of 32 MB (certificates and transcripts) or 20 MB (Motivation Letter, TOEFL/IELTS/TOEIC score sheet). To change a file that has been uploaded already, you must: (1) delete the uploaded version by clicking the small red 'X' to the right of the file name, and (2) upload the new file. In case of any problems with uploading, try to shorten the file name and delete any special characters in the file name. You should ensure that all documents are clearly legible.

Is it possible to send application materials by post?
As a general rule, we do not accept application materials that are sent as a hard copy either by post or by fax. The entire application should be made online. Exceptions can only be granted under very specific circumstances. For clarification, please contact the DLGS Office (

Can I change/edit my application after submission?
A link will be provided in a confirmation e-mail after the submission of your application. By clicking this link, you can re-access your application to make changes before the closing date. However, please note that it is impossible to change the original email address that you have provided! After the application deadline no further changes can be made.
To replace files after submission, you should: (1) Access your account in edit mode. (2) Delete the originally uploaded incorrect file by clicking the small red 'X' to the right of the file name. (3) Save your changes (preview / submission). (4) Access your account once again. (5) Upload the newly corrected file (short file name, no special characters!) and save your changes (preview / submission).